Terms and Conditions

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​​​​​All students MUST read through the Terms and Conditions before applying to the GEM Explorer programme. 

NTU shall regard all students who apply to GEM Explorer in Phase 2 as having read and understood the following Terms and Conditions.

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Student Responsibilities & Conduct​

A. Eligibility & Cost

B. Selecting Universities, Course Planning, & Academics

C. When Applying to GEM Explorer Guidelines

D. Allocation Offer to Host University

E. Withdrawal Policy

F. Before Departing

G. While Abroad

H. Back at NTU

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A. Eligibility & Cost

  1. Applicants are strictly NOT ALLOWED to contact the partner university directly UNTIL they have been officially allocated to a Host University (after accepting Allocation Offer). Once allocated, students shall be considered as GEM Explorer students.

  2. GEM Explorer students need only pay tuition fees to NTU as per usual. Students will not have to pay tuition to the Host University unless the Host University has a partial fee-paying arrangement with NTU.

  3. Students are to bear all other costs of participating on exchange including but not limited to visas (if needed), mandatory overseas travel insurance (see Section C. 3​), airfare, accommodation, administrative fees (if needed by Host University), study materials, and other living expenses.

  4. Students are responsible for the timely submission, collection, or return of any document pertaining to their exchange application or exchange programme.

  5. Students are not allowed to be on exchange during their final semester. They must spend their final semester at NTU.

  6. Students must have a CGPA of 3.3 and above in order to apply for exchange with GEM Explorer. However, some partner universities may require higher CGPA requirements. The CGPA requirement is listed in the vacancy list. Students must maintain the required CGPA by their respective school and the partner university, before they depart for their exchange.

  7. Appeals with regards to the Eligibility policy shall not be entertained.

 

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B. Selecting Universities, Course Planning, & Academics

  1. Applicants are strictly NOT ALLOWED to contact the partner university directly UNTIL they have been officially allocated to a Host University (after accepting Allocation Offer). Once allocated, students shall be considered as GEM Explorer students.

  2. Students are not allowed to overload credits at the Host University. All NTU students must fulfil at least 60% of their AUs at NTU in order to be considered a graduate of the university. 

  3. For Host Universities (e.g.​ Germany, Japan, and Korea) with academic calendars that clashes with NTU's, students must first consult the respective NTU School Exchange Coordinator on how to re-join classes at NTU or internship in Singapore in time before applying.

  4. Students who wish to pursue Masters/graduate-level courses at the Host University are subject to approval from both the student's NTU School Exchange Coordinator and the Host university.

  5. GEM Explorer students are responsible for seeking course-matching/course planning advice and approval from the respective NTU School Exchange Coordinator when they apply to the Host University. Note that while the GEM Explorer office provides general assistance for facilitating a student's exchange programme, the office does not have the capacity to assist in matters relating to courses and credit transfer.

  6. Students are expected to have researched on their course plan before applying to GEM Explorer. The top three partner universities ranked in the application should be those that can offer 10 courses to match for credit transfer back to NTU. See: Course Planning.

  7. Allocated applicants will be able to access the course matching online portal to proceed with submitting their course matching plan for approval. Students are required to include both NTU’s and the Host University's course codes, course titles, academic units for the courses, syllabus descriptions, number of contact hours, and pre-requisites (if any) as research for their study plan(s), unless unavailable. The online course records shall be accessed by the respective NTU School Exchange Coordinators for review and approval. See: Course Planning.

  8. GEM Explorer discourages students from reading courses from faculties/campuses different to the one they have applied to and/or to their discipline or area of study. Students must read majority of their subjects at the faculty that they have applied to.

 

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C. When Applying to GEM Explorer Guidelines

  1. Students who apply must declare that they have researched to their fullest ability on the three partner universities ranked in the application as is duly required. These chosen universities must offer adequate courses that students are allowed to take and that can be ‘matched’ to NTU courses for credit transfer. Students must have checked that chosen universities’ academic calendars coincide with NTU’s or have received approval from my NTU School Exchange Coordinator, should academic calendars clash.

  2. Applications are only open to NTU/NIE full-time undergraduates.

  3. Applications not submitted by GEM Explorer’s stated deadline will not be considered.

  4. Priority shall be given to students who have no previous overseas exposure, should that priority criteria come into play. See: Selection & Priority.

  5. Applicants must have never been on any other overseas immersion via an exchange programme or IO/IA before. Applicants who have previously been on overseas fee-paying programmes will not be disqualified nor face discrimination UNLESS priority criteria comes into play (see Point 4).

  6. International students are not allowed to apply to universities in their home country for exchange. 

  7. Students on LOA (Leave of Absence) can only apply if they are residing in Singapore from the time of their application until their departure for exchange.

  8. If students want to change or add new courses at any point during application or at the Host University, they must seek approval from their NTU School Exchange Coordinator.

 

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D. Allocation Offer to Host University

  1. Back-to-back exchange immersion and double offers shall not be allowed for both GEM Explorer & GEM Discoverer programmes.

  2. No swapping of spots in an allocated Host University is allowed.

  3. Accepting the Allocation offer during the Accept/Reject period does not constitute an offer from the Host University. The Host University reserves the right to reject the student's application without notice.

  4. Applicants who reject their Allocation Offer in Round 1 during the Accept/Reject period can still apply in future (including Round 2 & 3 of the same intake) without facing lower priority.

  5. Students who contact their allocated Host University directly shall only do so respectfully and as a responsible NTU Ambassador. Students are strictly not allowed to spam their Host University. Students must be mindful of overseas office hours and allow the Host University’s office reasonable turnover or response time.

 

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E. Withdrawal Policy

  1. Explorer students who withdraw from the GEM Explorer Exchange programme, that is, after accepting Allocation Offer, without a valid reason shall be subject to a $500.00 penalty and face lower priority for all future applications to the GEM Explorer Exchange programme. The OGEM office's review process upon receiving the scanned and completed official withdrawal form shall take at least three (3) weeks.​ See: Withdrawal Policy.

  2. GEM Explorer students are required to withdraw within two (2) months upon accepting the Allocation Offer, with the exception of special circumstances, including:

    • unforeseen course-matching issues despite good planning

    • unforeseen medical issues/illness that prevent student from participating in the programme or exchange destination

    • death, illness in the family or sudden changes in financial situation

    The validity of reason is ultimately subject to the OGEM office's discretion.​

  3. GEM Explorer students who withdraw from the programme with invalid reasons shall be liable to a $500.00 penalty charge. As long as the penalties are not paid, students will not be allowed to register for classes in NTU. See: Withdrawal Policy for information on how to withdraw. 

 

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F. Before Departing

  1. GEM Explorer students are required to attend all OGEM organised Pre-departure briefings, participate and pass the required e-tutorial before embarking on exchange. Failure to do so, may result in delayed credit transfer upon completion of exchange.

  2.  GEM Explorer students will be responsible for researching and arranging all necessary immigration and travel applications, such as visas and passport renewals. The applicants should consult the relevant embassy for information on immigration and student visa requirements for exchange programmes. While GEM Explorer can provide general assistance on such matters, the office will not be able to arrange applications or make appeals on students’ behalf.

  3. Students are required to submit their completed indemnity form to GEM Explorer one (1) month before departing for their exchange. Students should only submit the online form once details for flights and overseas travel insurance (see Section (C) 3.​) have been finalised as there is no reset available once the form has been submitted. 
    Failure to submit the complete Indemnity Form one (1) month before departing shall bar the students from going on exchange. The indemnity form can be found on the GEM Explorer Student Exchange Portal, accessible via the studentlink.

  4. All full-time undergraduate and graduate students of NTU will enjoy coverage for all official trips sanctioned by NTU under the new Group Travel Insurance scheme that is effective 1 June 2019. Under the Group Travel Insurance, risk exposure is mitigated and an enhanced coverage is provided.
    See: Mandatory Overseas Insurance.

 

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G. While Abroad

  1. Students must attend the mandatory orientation held at the host university,

  2. Students are required to act as an NTU Ambassador during the entire duration of their exchange at the Host University. Ambassador duties include complying with the rules and regulations of the Host University, community, and country, completing the full exchange programme at the Host University including examinations*, as well as participating in outreach activities and events which promote NTU as a destination of exchange for students at the Host University.  

    *Students MUST complete examinations at the Host University unless special permission is granted by BOTH NTU and the Host University to do otherwise.

  3. If students want to change or add new courses at any point during application or at the Host University, they must seek approval from their NTU School Exchange Coordinator.           

  4. If students are allowed to work in their host country, they must abide by the student visa requirements of the Host Country. Failure to abide by rules may result in deportation and disciplinary action at NTU. 

  5. Students are not allowed to arrange for alternate examination arrangements. All exams are to be completed in the host university during exchange.

 

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H. Back at NTU

  1. As mentioned in Section A. 6, graduating students who participate on exchange during their final year  are responsible for obtaining their official Host University transcript in time for credit transfer and graduation/convocation.

  2. Students are responsible for the timely submission, collection, or return of any document pertaining to their exchange application or exchange programme.

  3. Returned GEM Explorers are required to submit a survey/ questionnaire when they are back in NTU. Failure to comply will result in delayed credit transfer.

 

NTU shall regard all students who apply to GEM Explorer as having read and understood the above Terms and Conditions.

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